A SAR is a request that can be made in writing, by email or verbally asking for access to the personal information a company or organisation holds on you. This is a legal right that any individual in the UK is entitled to exercise at any point for free. 

You can ask someone else to submit a subject access request for you, for example, a solicitor or family member acting on your behalf. You may be asked to provide confirmation that you have asked them to do this.

Whilst a SAR gives you the right to obtain a copy of your personal data, it should be noted that there are other ways to obtain your health and care records. The NHS is seeking to empower people and transform their experience of health and care by giving them the ability to access, manage and contribute to digital tools, information and services – for example, most patients can now request access to their GP record online, including via the NHS App.

We will usually process your request within 30 days. As long as we have received proof of your identity. Identification should also be presented upon collection of your health records due to the sensitive nature of the information.

Following your request, we may write back to you within the 30-day time frame to request you to narrow or modify your requirements. This may also result in an extension of a further 60 days whilst we examine your request.

Information is provided in line with the General Data Protection Regulations (GDPR), Chapter 3, Article 15 (Recitals 63 & 64).

If you require a SAR, please complete and send the following form to us.

All of our SAR’s are processed by an external company – Medi2data, if you require any further information regarding this please contact the surgery.